Butterfly Conservation is always aware of privacy issues and will strive to ensure that the site is monitored effectively to prevent possible breaches of an individual's privacy.
Data Protection Declaration
Any information given by you (albeit business or personal) to Butterfly Conservation will be used solely for the purpose for which it was given.
No outside commercial or non-commercial organisation shall be in receipt of such data.
Butterfly Conservation makes no warranty or representations on any of the content of this site or any site that you may access by hyperlink through this site. Any access to another site from this site is independent of Butterfly Conservation. Butterfly Conservation has no control over the content of other sites and have not endorsed or approved the content of such sites. Butterfly Conservation will not be liable to you or any other person for loss or damage directly or indirectly for any use of this or any site linked to it.
The information on this web site has been provided as general information only. Butterfly Conservation cannot accept responsibility for loss occasioned after reliance placed on any of the contents of this web site. Butterfly Conservation makes no warranty as to the accuracy of site information or contents.
1. Information we may collect from you
1.1 We may collect and process the following data about you:
1.1.1 information that you provide by filling in forms on our website (our "site"). This includes information provided when submitting butterfly sightings to us using our online recording form. We may also ask you for information when you report a problem with our site;
1.1.2 if you contact members of our branch committee by email or via our contact page, we may keep a record of that correspondence;
1.1.3 we may occasionally ask you to complete surveys, although you do not have to respond to them;
1.1.4 details of transactions you carry out through our site via PayPal and of the fulfilment and administration of your orders; and
1.1.5 details of your visit to our site including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access and use.
2. IP addresses and cookies
2.1 We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.
2.2 For the same reason, we may obtain information about your general Internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:
2.2.1 to estimate our audience size and usage pattern;
2.2.2 to store information about your preferences, and so allow us to customise our site according to your individual interests;
2.2.3 to speed up your searches; and
2.2.4 to recognise you when you return to our site.
3. Where we store your data which you have sumbitted to us via our site
3.2 Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
3.3 We only hold limited personal data on our web server to allow branch members to access the members zone of our web site.
3.4 Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. Personal data will be stored in accordance with the Payment Card Industry Data Security Standard.
3.4 Data submitted to PayPal when purchasing items from our shop is held in accordance with PayPal's data protection policy.
4. Uses made of the information
4.1 We use information held about you in the following ways:
4.1.1 to ensure that content from our site is presented in the most effective manner for you and for your computer;
4.1.2 to provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes;
4.1.3 to carry out our obligations arising from any contracts entered into between you and us;
4.1.4 to allow you to participate in interactive features of our service, when you choose to do so;
4.1.5 to notify you about changes to our service.
4.2 If you have placed an order for our services, we will use the information we hold to send you our regular newsletter. This newsletter is our primary method of communicating with you and will inform you of changes to our site, notify you of planned outages and updates to our services, and keep you informed about our services generally. By placing an order for our services, you consent to us using the information we hold about you in this way.
4.3 If you are an existing customer, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale to you.
5. Disclosure of your information
5.1 We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in UK Companies Act 2006.
5.2 We may disclose your personal information to third parties:
5.2.1 in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets; or
6. Disclosure of your information
6.1 You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us.
6.2 Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
7. Access to information
7.1 The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.